<![CDATA[
VISION AND MISSION STATEMENT The Road Ahead "TAKING CARE OF BUSINESS" "To be
the best Enterprise - committed to serving our Associates, Clients,
Community, with quality, excellence and integrity." Our Enterprise will
possess:
Professionalism Financial Integrity Profitability Diversity (Human,
Professional) Our Enterprise will be Associate - orientated by providing:
Opportunity Challenge Security Growth High Morale Team Work Recognition
Ownership OUR ASSOCIATES
Provide a stimulating environment that cultivates achievement of personal
goals through leadership, opportunity and rewards. Enable our Associates
through communication and teamwork to continually improve the excellence and
quality of our services.
OUR CLIENTS Serve our clients by providing effective solutions, responsive
to technical and community concerns. Complete the assignment with the
eagerness with which we began --- building relationships, and fostering
continued work and referrals.
OUR COMMUNITY We are a trusted leader in setting the standard for an
enriched quality of life in the community and support the Enterprises and
Associates involvement in the community. Leader of the Past - A Doer Leader
of the Present - A Planner Leader of the Future - A Teacher EXTRACTS FROM A
REPORT ON OUTSOURCING ADMINISTRATION MANAGEMENT Prepared by Alumni of the
Wharton Small Business Development Center and the Graduate School of
Business at the University of Cape Town Jeffrey S. Frick and Kevin D.
Miller Strategic Planning " A strategic plan is not a static document that
is written once and forgotten. The strategic plan must be constantly adapted
and used as a point of reference. Most companies develop a three to five
year plan, with detailed monthly projections for the first year, and annual
projections for subsequent years. The strategic plan is used for budgeting
purposes by comparing budgeted figures to actual figures. You should compare
the budgeted profit and loss to the actual figures every month. Explanations
for differences should be provided. The plan should be revised if the
business strategy or climate shifts. Many firms have a rolling plan, where
at the end of each month or quarter the plan is revised by adding another
month or quarter of detailed projections and the rest of the plan is also
revised. "It is pointless to compare budgets to actual figures if the
budgets are unrealistic." Accounting & Control Systems "... Company has
survived to date despite a sub-par record keeping system only because it is
still a small company. However, ... Company is currently growing at a rapid
rate and administrative needs will be magnified as this growth continues.
"Several of the articles we included as part of this report stress the
importance of proper administrative management and how the lack of it will
put a ... firm out of business. What none of these articles expressly stated
is that a good record keeping system and financial management system will
actually save you time and money. "..Consult Mr. Gatz on this issue.
General Control Procedures "Both Kevin and Mr. Gatz are financial managers
and bring an accountant's viewpoint to this area. It is easy to understand
why previously successful business people may scoff at the recommendations
that accountants make on general control procedures. "Without proper
controls, there will be major, business destroying problems." "THERE ARE
TWO GOALS TO PROPERT GENERAL CONTROL PROCEDURES: ACCURATE AND TIMELY RECORD
KEEPING AND THE ELIMINATION OF FRAUD". "Poor general control procedures
provide an opportunity for fraud." "Considering our knowledge of proper
control procedures, we have made some general recommendations. Mr. Gatz
could also provide additional advice."
Filing System "The goal of a good filing system is to create a trail that
is easy to follow to save valuable time and money. Resource Management."
Value Added Tax (VAT) "With the correct accounting program, in the future
time spent preparing VAT tax forms should be minimal ... Remember the GIGO
rule - garbage in garbage out ... Revenue are adopting a proactive approach
to collecting taxes and VAT." How should .... Company utilise the services
of Mr. Gatz? "Currently, we do not believe that ... Company properly
utilises their consultant, Mr. Gatz. Managing cash flow and watching the
bottom line is much too critical to ignore. Besides, once the systems are
"up and running", ... Company will be able to pay Mr. Gatz for more higher
value-added services...These functions should be subcontracted to an outside
firm where current management lacks the knowledge. Cost Efficiency. We
believe that Mr. Gatz should function as a business advisor. He should also
advise ... Company on how to implement efficient accounting and control
systems. ... Company will undoubtedly require his assistance in developing a
costing system. "Mr. Gatz has a wealth of experience in advising SMME
businesses and is qualified to offer strategic advice as well.
"From conversations with Mr. Gatz, we believe he will be in agreement with
most of this report." Budgeting & Costing System
Given that he is in a professional services industry himself, Mr. Gatz has
probably implemented a similar system for his consulting firm. Literature on
best practices The Wharton Small Business Development Center's Business
Planning Guide, Market Planning Guide, and Financial Troubleshooting
CONCLUSION: "Many small businesses fail to reach their true potential
because of poor administrative management." DIRECTORY OF SERVICES AT A
GLANCE We offer, on an independent basis, access to the following services
Accounting bureau and services Accounting processing Assurance Bookkeeping
services
Business administration Buying a business Buying and Selling Property Cash
Flow Statements Close Corporation Registrations
Computerised Accounting Software Computerised Accounting Training Finance
Applications Financial Planning and Management General Business Consultancy
Insurance Business & Personal Industrial Relations Income Tax Investments
Legal Requirements for your Business Marketing Medical Aid Membership
Pensions Professional Practice Management
Preparing Monthly Financial Statements Printing Stationery requirements
Processing Debtors, Creditors and General Ledger
Property Administration Record Keeping for the Owner Selling a Business
Secretarial Services Staff Training Courses in: Accounting, Bookkeeping
(Manual and Computerised) Staff motivation and Training Courses Starting a
Business
Statutory Registrations & Returns (PAYE, etc.) VAT ACCOUNTING ONLINE
Direct access accounting During a free on-site consultation, we can advise
on: Financial Management Financial Accounting Book-keeping Business
Administration Debtors and Creditors processing Vat Administration Provide
fully integrated accounting software Small Business Management TAXATION
SERVICES Our objective is to conform fully with the mission statement as
set out by the S.A.R.S on behalf of all clients
Samples CORPORATE GOVERNANCE General overview of the King Report on
Corporate Governance Background Chairman and Board of Directors Directors
Director's Remuneration Board Committees Auditing and Reporting Internal
Audit and Controls
Company Secretary Stakeholder Communications Affirmative Action and Worker
Participation Code of Ethics We are able to assist with the following
Provide Directors with guidance as to their duties and powers, and the need
for compliance with legislation. Provide Directors and Officers with
guidance so that they do not contravene the Insider Trading Act. Maintain
all necessary statutory forms and registers required by the Companies Act.
Co-ordinate the provision of professional services to Directors by outsider
consultants in the most cost-efficient manner. Administer Employee and
Executive Share Schemes. We will be your Compliance Officers for Employee
and Executive Share Schemes; this became necessary as a consequence of the
Third Companies Amendment Act 1998Small Formal Businesses should comply with
Corporate Governance Principles where applicable.External
StakeholdersInternal Stakeholders Lenders of
moneyEmployeesSuppliersBusiness partnersCustomersLocal CommunitiesTrade
AssociationsGovernmentTrade UnionsConsultants &
AdvisorsProfessionalsCHECKLIST FOR STARTING A BUSINESS Information Type of
business Form of ownership Sole Proprietor Partnership Limited company / Pty
Memorandum / Articles of Association Founding document (CK1) Association
agreement Partnership / members agreement
Certificate of interest / member certificate Consent to act as an accounting
officer Minute book Opening minutes
Trading license (depends on type of business) VAT Registration Registration
as an Employer Registration for UIF
Registration for Workmens Compensation Registration for Regional Services
Council levy Registration under Shop and Offices Act Registration under
Factories Act Registration with Industrial Council Second hand goods
register Affiliation to employers association Staff unions Trade
certificates Appointment of Public Officer Registration of CC or company as
taxpayer
Registration as Taxpayer - members / sole proprietor Application for
telephone Application for post box Application for bank account and
facilities All cheques must bear company registration number Bank minute
Application for water Leases - premises
Leases - fixed assets Finance sale agreements Stationery All stationery,
invoices and statements must bear the cc and the company and VAT
registration numbers Letterheads Must bear the cc and company registration
number as well as the names of directors or members Business cards Must bear
company registration numbers Relevant revenue forms VAT / PAYE / SITE
Special training levy Employees tax deduction Books of accounts and
registers Cash book Petty cash journal General journal
General ledger Sales ledger Purchases journal Fixed assets register Bank
statements and paid cheques deposit books Invoice books Credit note books
Cash sales books Cash register tapes and takings sheets Debit notes and
credit notes Stock records
Staff records Staff attendance records Staff letter of appointment Staff job
description Staff record of leave and sick leave Monthly salary / weekly
wage records Insurances Business - Property and Fixed Asset Stock Vehicles
Debtors
Personal insurance Partnership Permanent health Medical aid Pension /
provident fund Professional advisors Accountant
Attorney Insurance Issue share certificates / members interest Fixed assets
register Remember to advise bank and revenue service of any change of
particulars BUSINESS PLAN FORMAT Information Introduction Executive Summary
Company History
Market Analysis Description of Total Market Industry Trends Target Market
Competition Products and Services Description of Product Proprietary Issues
Comparison to competitors products Marketing Strategy Overall Strategy
Pricing Policy Management
Form of Business Organisation Management Team Management Responsibilities
Staffing Plan Planned Capital Expenditures
Operating Plan Financial Data Cost of Sales Monthly Operating Expenses
Variable Costs D F C Dept Service Expenses Income Projections Cash Flow
Projections (Year 1) Cash Flow Projections (Year 2) Cash Flow Projections
(Year 3) Pro Forma Financial Statements Attachments Resumes . BUSINESS
BOOKKEEPING Basic accounting, assets, liabilities, income, expenditure,
profits and losses Recording transactions, ledger, cash book transactions,
credit transactions Subsidiary books, cash book, petty cash book, sales
journal, purchase journal Bank accounts, deposits, cheque withdrawals, bank
charges, reconciliation of bank account Trial Balance B. BUSINESS
CALCULATIONS The object is to develop ability to work with numbers and to
use arithmetic skills in business. Fractions, including decimal fractions
Percentages, interest, discounts and basic commissions
Pricing and profit-and-loss calculations(The use of simple calculators will
be permitted.) C. WHO SHOULD ATTEND Anyone wishing to do their own books The
self-employed Anyone with little or no previous training or experience
People who wish to up-date their knowledge Junior clerks and office staff
who need to improve their bookkeeping skills RELEVANT TO MODERN BUSINESS THE
BUSINESS TRAINING ACADEMY HAS SET ITSELF THE FOLLOWING AMBITIOUS OBJECTIVES:
Conducting Courses relevant to Modern Business Methods Providing Highest
Quality Tuition by Leading Professionals Limiting Enrolments to Ensure
Students Derive the Maximum Benefit
]]>